CSD Compliance

Collegiate Sports Data is an NCAA Approved Scouting Service and meets the NCAA compliance standards under bylaws section 13.14.

1. CSD Compliance

Information Collected In Survey Process

In order to use the service administered on this Site and receive other related services from us, you or a high school coach, athletic director, or other staff member may be requested to complete and submit information. This may include your full name, address, email address, phone number, school, grade level, parent name(s), parent phone number(s), parent email address(es) and other information relevant to the Services. You may also be required to provide other information such as personal interests, academic performance data, extracurricular activities, athletic awards or photos, etc. If you send us personal correspondence, such as emails or letters, we may collect such information into a file specific to you. You always have the option to not provide any information by choosing not to use our Services through our Site.

We own all information collected from the users of the Site or participants in our telephone survey. Information will be collected by us when you complete the phone call or click the “Submit” button on the site. However, our system automatically saves information that you have entered on each page during the survey process for your convenience. Therefore, even if you decide to abandon the survey or do not submit your survey in the end, the information you provide on the Site may still be collected and is subject to this policy.

We may use your information to contact you if we have any questions about your survey, to respond to your inquiries, to notify you of your account updates, survey status or certain features on or changes to the Site, to send you service related announcements, or to send you other communications necessary for us to administer the Services.

We may also use your information to send you our informational newsletters or promotional materials. However, if you do not wish to receive such materials, you may “opt-out” of receiving such materials (see Section 3 Choice/Opt-out).

Other Information Collected Through Technology

We collect certain information through technology to make our Site more interesting and useful to you and for purposes related to our business. Such information, standing alone, is not personally identifiable.

Log Files

As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

We use this information, which does not identify individual users, to analyze trends, to administer the Site, to track users’ movements around the Site and to gather demographic information about our user base as a whole.

We may link this automatically-collected data to information. We may also use a third-party tracking service that uses cookies or log files to track non-Personally Identifiable Information about visitors to our Site in the aggregate.

Cookies

A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. We use cookies on our Site. We do not link the information we store in cookies to any information you submit while on our Site.

We may use both session ID cookies and persistent cookies. We use session ID cookies to make it easier for you to navigate our Site. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser’s “help” file. If you reject cookies, you may still use our Site, but your ability to use some or all areas of our Site may be limited. We may set a persistent cookie to store your passwords, so you don’t have to enter it more than once. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our Site.

Clear Gifs (Web Beacons/Web Bugs)

We or our third party advertising or web analytics partners may employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), that help us better manage content on our Site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We may tie the information gathered by clear gifs to our users’ information. We use clear gifs in our HTML-based emails to let us know which emails have been opened by recipients. This allows us to gauge the effectiveness of certain communications and the effectiveness of our marketing campaigns.

Some of our business partners (e.g., advertisers) and service providers may use cookies or clear gifs on our Site to collect non-Personally Identifiable Information about your visits to our Site in order to provide advertisements about goods and services of interest to you. We have no access to or control over these cookies or clear gifs. This privacy policy covers the use of cookies and other tracking mechanism by us on the Site only and does not cover the use of such mechanism by any other third party advertisers.

2. Sharing and Disclosure of Information

Profile

We store information that we collect through cookies, log files, clear gifs and other means to create a “profile” of your preferences in order to provide tailored promotions and marketing offers and to improve the content of the Site for you. Besides the sponsors of the particular Program, we may also share your profile with other third parties, but in aggregate form only (see Aggregate Information).

Aggregate Information (non-personally identifiable)

We may share aggregated demographic information about our user base with our partners and third party advertisers. This information does not identify individual users. We do not link aggregate user data with PII.

Personally Identifiable Information

Service Providers

We may use third parties to provide certain services on our Site (“Service Providers”) on our behalf. We will only share your PII as necessary for such Service Providers to provide those services. These Service Providers are prohibited from using your PII for any other purpose.

Third Parties

We may share your PII with third party services. Such third parties may use your PII to send you information and/or promotional materials. These third parties may include, but are not limited to organizations that offer other ways to secure a college scholarship or provide information on beginning a professional career after high school. We are not responsible for such third party’s use of your information or the security of your information once it is in the care or control of such third party. If you do not want us to share your PII with such third party, you may contact us directly (see Section 3 Choice/Opt-Out) to opt-out of having your PII shared with or disclosed to such third party.

Legal Requests

We reserve the right, without notice to you, to disclose your information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served to us or on our Site.

Disclaimer

We cannot ensure that all of your private communications and other personal information will never be disclosed in ways not otherwise described in this policy. By way of example (without limiting the foregoing), we may be forced to disclose personal information to the government or third parties under certain circumstances, third parties may unlawfully intercept or access transmissions or private communications, or a third party may abuse or misuse your personal information that they collect from the Site.

3. Choice/Opt-out

If we send you any informational newsletter or promotional material, and you no longer wish to receive such materials from us, you may opt-out of receiving them by following the relevant instructions provided to you on the material itself or by contacting us directly (see Section 11 Contact Us). If you no longer consent to our disclosure of your information to third party advertisers, you may contact us directly to opt-out (see Section 11 Contact Us) at any time.

Once you make the choices to “opt-out”, it may take up to 30 days for your choices to be fully effective, as our systems require time to update the relevant information and some promotional communications using your information may have already been initiated or in process and those already initiated will not be reversed.

4. Privacy Protection for Children under the Age of 13

We do not collect INFORMATION directly from children who are under 13 years old (“Child Applicant”).

5. Third Party Advertisements

The advertisements appearing on the Site may be delivered to you or managed by our advertising partners. We may share Site usage information about users with our advertising partners for the purpose of targeting the Internet banner advertisements on this Site. Our third party advertising partner may use cookies and clear gifs on this Site, which allow it to recognize a user’s cookie when a user visits this Site. The information that our third party advertising partner collects and shares through this technology is not personally identifiable. Please keep in mind that if you click on an advertisement on our Site and enter into a third party Web site, we have no control of, and our privacy policy will not apply to, your INFORMATION collected by that third party Web site, and you should read the privacy policy on that third party Web site to understand how your personal information will be collected and used.

6. Links to Other Sites

This privacy policy applies only to information collected by our Site. This Site contains links to other sites that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our Site and to read the privacy statements of each and every Web site that collects INFORMATION.

7. Changes to Personally Identifiable Information

If any of your information changes, or if you no longer desire some or all of our services, you may correct, update, or delete your information and your account by contacting us directly using the contact information provided in Section 11 Contact Us.

8. Security

The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. If you have any questions about security on our Site, you can email us at info@collegiatesportsdata.com.

9. Business Transitions

In the event we go through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of our assets, your information will likely be among the assets transferred.

10. Changes in this Privacy Policy

We reserve the right to modify this privacy policy at any time without notice to you, so please review it frequently. If we make changes to this policy, we will post them here, on our home page, and other places we deem appropriate. The revised policy will apply with respect to all of your information, including your information, even if it was collected before the revised policy was instituted. You are bound by the revised policy unless and until we have deactivated your account and deleted all of your information we have collected upon your request.

11. Contact Us

If you have any questions or suggestions regarding our privacy policy and our information and data collection and use practices, please contact us at:

Collegiate Sports Data
1321 Murfreesboro Road
Suite 825
Nashville, TN 37217
Phone: 615-255-9161

This policy is effective as of October 1, 2011

Updated December 1, 2014